![]() How do you bring it to zero? Well I cover this in my course Time Management Fundamentals, but essentially you need to decide what you're going to do with each item, when you're going to do it, and where, if anywhere, the home is for notes related to that. Rather than let that list grow indefinitely and maybe get to it at some point, you want to have a specific time in your calendar each week when you go through the list and bring it to zero. Second, you're going to want to establish a time in that calendar to process those to-dos. It doesn't matter as long as you've chosen one to use. If you've already taken this step, then great, but if you haven't, take a moment and decide whether you're going to use a calendar on your phone or your computer or both together in the cloud, or whether you carry a paper planner with you. Choose that calendar that you're going to use consistently and you're going to carry with you at all times. So how do we make that transition away from a to-do list and what should we use instead? Here are a few steps. We want to make a commitment as to when we're going to accomplish these things. Instead, we want to get into the habit of using a time budget. You're switch-tasking by looking at all those different to-dos at the same time. ![]() It also contributes to the myth of multitasking. This contributes to a feeling of being overwhelmed. ![]() ![]() Now the to-do list is a running list of things that you want to accomplish and you add things to it and you cross them off as they get done, and some of them do get accomplished, but often the list grows endlessly. The to-do list is a common tool that many people use yet actually gets in the way of effective time management.
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